Site Council By-Laws
SCHOOL SITE COUNCIL BY-LAWS
Reviewed & Approved in 2016-17
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ARTICLE I – NAME OF THE COUNCIL The San Ramon Valley Unified School District (SRVUSD) has established the GREENBROOK ELEMENTARY School Site Council. Hereinafter, this school site council may be referred to as the council.
ARTICLE II – ROLE OF THE COUNCIL The school site council is required, under state law, to serve as the school community representative body for determining the focus of the school’s academic instructional program and related expenditures. The school site council has responsibility for the following duties: □ Analyzing and evaluating the academic achievement of all students in the school;
□ Developing and approving the school plan (Single Plan for Student Achievement) and all related proposed expenditures in accordance with all state and federal laws and regulations;
□ Providing ongoing monitoring and revision of the implementation of the Single Plan for Student Achievement;
□ Participating in all local, state, and federal reviews of the school’s program for compliance and quality;
□ Annually evaluating the effectiveness of the school’s progress toward meeting school goals to raise student achievement for all students;
□ Develop, approve, and monitor the Safety Plan and Emergency Plan
□ Carrying out all other duties assigned to the council by the district governing board and by state or federal law.
Every two years, an English Learner Advisory Committee may elect to have the school site council serve as the site leadership body for the EL program. If this occurs, the school site council will assist the principal and staff in:
□ Developing a detailed school plan for EL students as a part of the Single Plan for Student Achievement that is submitted to the local board of education;
□ developing the school’s needs assessment for EL students;
□ administrating the school’s language census;
□ Assuring that efforts have been made to notify EL parents of the importance of regular school attendance.
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ARTICLE III – MEMBERS
Section 1: Size and Composition
The school site council will be composed of (10) members.
Half of the representation on the council shall be from the school staff. This council half will include: (1) Principal; (3) Teachers, selected by teachers; (NOTE: Classroom teachers shall constitute the majority of those persons representing the school staff) (1) Other School Personnel
The remaining half on the council shall be: (5) Parents or community members, selected by parents at the school
Section 2: Term of Office
All members of the council shall serve for a term of (2) years (with the exception of the Principal).
All attempts will be made to stagger membership terms so that knowledge of past practices is not lost in transition.
At the end of each representative member’s term, membership terminates. In order to continue to serve as a council member, the member must be re-selected by the appropriate representative group.
In the event all of one sub group leaves (ie, all 5 parents leave due to unforeseen circumstances) A chance method or lottery will be used to determine the length of each member’s term at the first council meeting.
Section 3: Selection/Election of Members
Elections of council members shall be held each year in August/September.
The following procedures shall be followed in nominating candidates and selecting/electing council members:
Teachers: (Procedure) – Principal will ask for self-nominations in August and election will be held by the end of September. Election process can be a raise of hands at a staff meeting, a paper ballot, or online vote.
Parent/Guardians: (Procedure) – Parents will be notified of Site Council positions and a request for self-nominations will be communicated through PTA web blast or Principal’s email. An election will be held by the end of September– either online (e.g., survey) or paper ballots.
Other School Personnel: (Enter procedure) – Self-Nominations & vote held within the classified personnel if more than one individual has made a nomination.
Election ballots/results should be maintained for 3 years.
Section 4: Voting Rights
Each member of the council shall be entitled to one vote and may cast that vote on each matter submitted to a vote of the council. Absentee ballots shall not be permitted. An email vote is allowed if agreed upon by the members ahead of time.
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An alternate representative may not cast a vote in the absence of the selected member. The role of an alternate is for information collection only.
Section 5: Termination of Membership
A member shall no longer hold membership should he or she cease to be a resident of the school or no longer meets the membership requirements under which he or she was selected (e.g., a parent becomes employed by the district).
The council, by an affirmative vote of two-thirds of all the members, can suspend or expel a member.
Section 6: Transfer of Membership Membership on the council may not be assigned or transferred.
Section 7: Resignation Any selected council member may terminate his or her membership by submitting a written letter of resignation to the council chairperson.
Section 8 Vacancy Any vacancy on the council that occurs during the term of a member shall be filled by: □ An election of a new member by the appropriate representative group;
□ Appointment of a new member to fill the remainder of the term (selected by the remaining peer group members, not the council as a whole)
ARTICLE IV – OFFICERS Section 1: Officers The officers of the council shall include a chairperson, secretary and any other officers the council shall deem as desirable: e.g., parliamentarian, vice chairperson
Section 2: Election of Officers and Terms of Office The officers of the council shall be elected annually and shall serve a term for one year or until a successor has been elected. Any member of the council, including the principal, may serve in any officer capacity.
Section 3: Removal of Officers Any officer may be removed from their office by a two-thirds vote of all council members.
Section 4: Vacancy in an Officer Position A vacancy in any office because of resignation, removal, disqualification, death or otherwise shall be filled for the remainder of the officer's term. A vacancy in any office shall be filled by a special election of the council. This special election will be included in the posted meeting agenda.
Section 5: Officer Duties The chairperson shall: □ Preside at all meetings of the council; □ Sign all letters, reports, and other communications of the council; □ Perform all duties incident to the office of the chairperson; and □ Assume other such duties as prescribed by the council.
The secretary shall: □ Keep minutes of all regular and special meetings of the council; □ Promptly transmit to each of the council members and district representative true and correct copies of the minutes of such meetings; □ Provide all notices in accordance with the provisions of these bylaws;
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□ Serve as custodian of the schoolsite council records; □ Maintain a roster of the council members
ARTICLE V – COMMITTEES
Section 1: Standing and Special Committees The school site council may from time to time establish standing or special committees to perform various functions as prescribed by the council. All such committees will include representation from the various representative groups. All appointed individuals and committees serve at the pleasure of the council and are advisory to it. No standing or special committee may exercise the authority of the council. A standing or special committee may be abolished by a vote of the council. The purpose of these committees is to:
□ Gather and analyze data;
□ Examine materials, staffing, or funding possibilities; and
□ Propose to the council strategies for improving the instructional practices.
Section 2: Standing and Special Committee Membership Unless otherwise determined by the council, the council chairperson shall appoint members of the standing or special committees. A vacancy on a standing or special committee shall be filled by appointment of the chairperson.
Section 4: Standing and Special Committee Rules Each standing and special committee will follow procedural rules that are consistent with the council’s bylaws and the district governing board.
ARTICLE VI - MEETINGS OF THE SCHOOL SITE COUNCIL
Section 1: Meetings Enter time and date. □ The council shall hold its regular meetings (minimum of 6) that will be determined by SSC to best fit with school activities and vacate on times. The tentative dates for the m eetings will be posted by end of September each new school year.
□ Special/additional meetings of the council may be called by the chairperson or by a majority vote of the council.
Section 2: Place of Meetings The council shall hold its regular meetings on school campus.
Section 3: Notice of Meetings Written notice of the meeting shall be posted at least 72 hours in advance of the meeting at the school site, or any other appropriate place that is accessible to the public (e.g., Greenbrook website). This written notice shall specify: 1. The date 2. Time 3. Location of the meeting 4. Contain an agenda describing each item of business to be discussed or acted upon.
NOTE: The council shall not take any action on any item of business unless that item appears on the posted agenda or unless the council or committee members present, by unanimous vote, find that there is a need to take immediate action and that the need for action came to the attention of the council or committee subsequent to the posting of the agenda. All efforts will be made to allow for comment before any action is taken.
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Section 4: Quorum The presence of 51% of the council membership in attendance at the meeting will constitute a quorum. No decisions of the council shall be valid unless a quorum of the membership is present.
If a Quorum is not met, the meeting will be rescheduled per SSC bylaws for additional meetings.
Section 5: Conduct of Meetings Meetings of the council shall be conducted in accordance with the rules of order established by Education Code 35147 and the Robert’s Rule of Order or an adaptation thereof approved by the council. If a council violates any of the procedural meeting requirements found in Ed. Code Section 35147, and upon demand of any person, the council shall reconsider the item at its next meeting, after allowing for public input.
Section 6: Meetings Open to the Public All meetings of the council and its appointed committees shall be open to the public. Any member of the public shall be able to address the council during the meeting on any item within the subject matter jurisdiction of the council. Every agenda for regular meetings shall provide an opportunity for members of the public to directly address the school site council on any item of interest to the public, before or during the council’s consideration of that item. The council may not take any action on any item of business unless that item appears on the posted agenda or unless the council members present, by unanimous vote, find that there is a need to take immediate action and that the need for action came to the attention of the council subsequent to the posting of the agenda. Each meeting agenda will include a time for public comment. The school site council will provide opportunities for the public to comment on matters that are not on the agenda, but no action may be taken by the council. The minutes of the council meeting are public records and are available to the public.
Any materials provided to a school site council shall be made available to any member of the public who requests the materials pursuant to the California Public Records Act (Chapter 3.5 (Commencing with Section 6250) of Division 7 of Title 1).
Section 7: Communication with the Local Board of Education The school site council shall implement the rules and regulations as defined in local board policy. The council may communicate with the board by submitting a letter to the board of education office. A school site council may request to speak at the local board of education meeting by following district procedures for communicating with the school board. A local board of education has the right to deny the content and related budget found in the school’s Single Plan for Student Achievement. The board of education will provide written notification to the council about their concerns.
ARTICLE VII – BYLAW AMENDMENTS NOTE: Enter days. Should be the same as in Article 6,Section 3.
An amendment of these bylaws may be made at any regular meeting of the council by a vote of 51% of the members present. Written notice of the proposed amendment must be posted as a part of the agenda and must be submitted to council members at least (3) days prior to the meeting at which the amendment is to be considered for adoption.